THE PROJECT OF ADMINISTRATIVE AND METHODICAL MANAGEMENT AUTOMATIZATION IN EDUCATIONAL INSTITUTION AS A TERM OF EDUCATION PROCESS QUALITY IMPROVEMENT

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Modern conditions of the society development are characterized by continuous growth in creation and use of information technologies (IT). The progress provides high level of information development in all spheres of the society, including education.State policy in the sphere of education in the Russian Federation launches many reforms and programs aimed at the solution of actual educational problems at the Federal, regional and municipal levels. Currently government actively implements actions for:infrastructure development of unified educational information space,development of electronic educational resources,measures to improve employees and teachers skills in the sphere of IT,measures to introduce IT in the educational process and practice of educational complex management.The application of IT in education can be limited by two areas: the use of IT in the process of knowledge transfer and application of technologies in educational processes management. Considering the increasing demands for education quality the main basics of the educational process are forms and methods of educational processes organization, improvement of the learning content, as well as modernization of the education system.In order to achieve these objectives, the priority in the development is the IT introduction in the educational management. However, this direction remains unanswered. Therefore, the management of educational institutions forced to use outdated methods of curricula constructing, educational reporting and communication with all participants in the educational process. Also high rates of informatization does not lead to the effective IT use in a school administration. This is partly caused by the lack of software for an educational administration as well as by insufficient financing. Thus, the decision of the proper IT use in the framework of informatization in education is under the question.Russian scientists pay a great attention to the application of information systems in the educational process. K. Colin is considering priorities for the use of information systems. A.V. Baklanov analyzes the current state and main problems of the educational management informatization. M.I. Bakaeva refers to the basic automated process control systems in education, which help to achieve the goals of educational management. The consideration of the scientific papers provides an idea that the use of information systems for management of an educational institution is an integral part of the educational informatization in general and requires deliberate actions.According to the topic relevance, the main objective of this article is to examine information systems that is used for the organization of educational process, as well as the challenges and opportunities of their application.The goals of the informatization are achieved using such tools as educational information resources, which are mainly operating on the Internet.Currently the Internet includes many educational resources that are designed to different objectives in the educational system. Examples of these resources are:educational Internet portals;service computer software;electronic publication;e-assessment tools and measurement of the learning outcomes;communicational resources for the information exchange between participants in the educational process;electronic libraries, etc. [1]IT largely allow to obtain reliable and prompt information about the current situation in the educational process. The main communicators in the information space of an educational organization are administration, teachers, students and parents. The administration in this aspect is the main coordinator of information with following functions [2]:planning of the educational process;quality control of the educational process.Currently, the main reference of the educational informatization implementation in the educational institution management is the creation of the electronic educational environment where all participants can communicate with each other by the means of IT (Fig. 1).The scheme provides a complete picture of the importance of administrative components development in the educational institution, because this segment of the educational environment forms the basis of the educational process and specify access to IT.Fig. 1. The scheme of an educational institution electronic environmentAlmost each function of the educational institution administration is possible to be optimized using IT. During formation of the educational process, Schools administrations widely use software products for scheduling, which considers the characteristics of the curricula, sanitary norms, replacements graphics etc.Regarding the function of the educational process quality control, currently programmers develop automated management information system. Its allow based on background information to prepare reports on progress, absences, analyze the operation of an educational institution with the help of quality indicators.However, with a huge number of programs for optimization of managerial activities, there is no common element that allows to aggregate data from databases including: curriculum, staff, students, information about an academic competition. Employees of an educational institution are forced to make the same information in different information systems several times. It influences the time of performance.Let is review the developers’ programs for educational process management automatization [3].«KM-School», «1С: Education», «Open College», «The Federal center of information and educational resources» represent a content system, focused on quality content of educational process with information resources and mechanisms for efficient organization of work in an educational institution.«1С: School management», «Avers», «1С: Chronograph» allow to organize the workflow process and information transfer in an educational institution, to automate financial and economic activities, work with staff and students.«Net School», «School» are the most common programs of the management automatization in an educational institution, allowing to make necessary reports and to ensure effective interaction of all participants of the educational process.Such variety of information systems demonstrates that each of them is designed for specific functions in the educational process: accounting, human resources, monitoring of the progress, workflow automation, etc. In this regard, educational institutions use intheir practice several software products. This complicates the process of the system implementation, increases costs, and forces of employees to adapt to the structure of the new implemented system.For example, Moscow educational complex «School №2070» includes twelve divisions. Administration and staff use the following software products: GIS «Contingent»; «1C: Management of school»; «Nika-Luxe 6»; the Database of the single integrated information system; AIS «Olympics», UAIS «Budget accounting»; «Electronic log and diary» etc. Thus, maintaining such number of information systems institution focuses employees on the work with each system separately, thus distracting from the main educational process.Analyzing all communications that occur in the process of transferring data between programs it is reflected the possibility of sending data between several software products (Contingent, 1C, AIS «Olympics», Electronic journal). At the same time, for example, information, which is necessary to ECIS and Nika-Luxe, does not interact with other programs.The solution of this problem is the creation of such software product that will cover the maximum functions in the educational process.Considering specifics of an educational institutions activity, architecture of an information system must match the internal and external user requests. Now information systems are represented in different types: two-tier client-server architecture, three-tier client-server architecture, access model via the Internet [4]. Analyzing the advantages and disadvantages of each model, it can be noted that the architecture via the Internet is largely contribute to more active implementation and use of the system from the dynamic and unstable educational environment.Designing is based on the realization of the project goals. In this case, the aim of the project is to solve the task focused on ensuring of the methodical part of work during the launch and further operation [5]:functionality: maintaining a database of staff and students, curriculum, schedule development, monitoring of the progress, evaluation of the quality of teachers ‘ work; design of teaching programs; maintenance of financial and economic activities, etc.throughput: access to the resource by all participants of the educational process (administration, staff, students and parents, departments);time waiting for a response from an information system on the request;uninterrupted work mode;appropriate level of data security;interface usability for different users.The information system design is impossible without a functioning set of integrated software products, which can accumulate data to provide the necessary protected information to different user groups.The development of such integrated software is foreseen in the plans of a Nika-Soft company, providing software for scheduling in institutions of general and secondary professional education. According the project the company develops an information system based on the transfer of current software to the Internet with the implementation of additional functions to the scheduling. The purpose of these changes was the need to develop such software, which will combine the basic administrative and methodicalfunctions on the Internet. Figure 2 shows an example of transfer and software use by educational institutions offline.Fig. 2. The scheme of the current software useFigure 3 is a plan scheme of the user and software synergy considering the implementation of the whole information system of an educational institution to the Internet.Fig. 3. The planning scheme of the software useThe conclusion: The creation and implementation of a planned software product is intended to solve the following problems:the creation of a unified information system of an educational institution;rational and efficient use of data;optimization of the teachers’ work with the system in favor of the educational process;usability of the main information system for a work;more detailed reporting on a work;maximum availability of all participants of the educational process to the information system.Thus, the creation of the integrated information system on the Internet will allow to all participants to ensure access to necessary information at any time, thereby concentrating the basic human and time resources on the core function of education - learning.

About the authors

Anna Igorevna Yatsenko

Peoples’ Friendship University of Russia

Email: yatsenko@mail.ru
leading expert of department of statistics and accounting of the contingent of students Miklukho-Maklaya str., 6, Moscow, Russia, 117198

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